SIMMS Express Inventory Software lets you take full control of your inventory, sales and purchasing

Home | Free Demo | Buy Now

Request for Quote

The RFQ Module reduces costs by ensuring the lowest price available from suppliers, RFQ streamlines buyer tasks and increases RFQ visibility, analytics, and controls -- taking your buyers to the next level

Request for Quote (RFQ)

SIMMS Express Request for Quote (RFQ) allows for one-step translation of a requisition into a paperless RFQ document that can be emailed to selected vendors for competitive pricing via a buyer and supplier accessible system (portal) for managing requests for quotes (and other kinds of supplier requests).

Once responses to the RFQ are received, the information found there can be used to easily edit the requisition which can then be routed for additional approvals, or posted into a purchase order. The responses can also be attached as documents to any line item in the requisition so approvers can view them in a centralized location.

 

The RFQ Module reduces costs by ensuring the lowest price available from suppliers, RFQ streamlines buyer tasks and increases RFQ visibility, analytics, and controls -- taking your buyers to the next level. Used in the preparation of tender documentation or for a simple price gathering exercise, the RFQ is a formal invitation sent to one or more suppliers for the cost and availability of goods or services. RFQ is a particularly important strategic sourcing product, which automatically generates a purchase request for each successful supplier.

 

  • Determine the best price and terms for an order
  • Input manually or generate from existing order or remote request
  • Manually input goods or services required or select from item file
  • Produces pick list of relevant suppliers based upon cross referenced criteria
  • Show a supplier’s performance statistics from previous RFQ's
  • Produces individual documentation for each supplier
  • Records suppliers’ response including price and lead times
  • Generates a bid analysis sheet to assist in supplier appraisal
  • Award items to one supplier or split them between several suppliers
  • Manage highly complex non-commodity buying, as well as easier to manage commodity buying
  • Create an RFQ from an existing requisition, or simply enter your bid items and selected vendors.
  • Print, fax or e-mail completed Request for Quotations to selected vendors. Then enter the vendors quotes into the
    system as you receive them or have the vendors submit bids using the SIMMS Express RFQ Portal, along with discounts, terms, shipping charges and lead days.
  • All Purchase Order information can be reviewed and modified before launching the actual order.
  • Like requisitions, RFQ's are easily modified until they are converted to purchase orders. Amended RFQ's can also be transmitted directly to vendors.


A variety of bid analysis reports and inquiries simplify the selection process. Review bids on-line or on the printed Bid Analysis Report. SIMMS Express displays bid information for each line item, grouped by RFQ, commodity, item, vendor, buyer or date range. RFQ status inquiry gives you up-to-the-second tracking of bids, including each vendor’s bid information, the successful vendor receiving the bid and the final purchase order. Once the bid award is made, SIMMS Express automatically converts the original request for quotation and the successful vendor’s bid information into a purchase order, awarding parts of an RFQ to different vendors, generating separate purchase orders for each vendor related to the awarded bids.

 

  • RFQ supplier portal is 100% browser-native
  • Manages Buyer-Supplier-Buyer RFQ process
  • Manages the most complex requests
  • Integrates with external systems
  • No RFQ software to install on supplier PCs
  • Uses only browser-native technology for the web portal submission piece


Status Reports offer detailed information on all RFQ's entered into the system and the PO they were converted to. Review data on open or closed RFQ's organized by RFQ, vendor, item, commodity, buyer and date required.

 

The RFQ Summary Report

  • Lists requests for quotations items that have been entered into the system.
  • provides the capability to print all RFQ's, closed RFQ's only or open RFQ's only.
  • allows the selection of the primary and secondary sort options.

 

Sort options include:

  • Buyer ID
  • Commodity Code
  • Item Number
  • Required Delivery Date
  • RFQ Number
  • Vendor Number
    • allows the specification of the corporation whose quotations
      are to be printed.

 

 

What are you waiting for? Purchase SIMMS Express Inventory Software.

Isn't it time you ended the Purchasing guesswork? Make the choice to go beyond survival into market leadership and call KCSI or e-mail our sales department in order to finalize your purchase of SIMMS Express Inventory Management Software.

 

Download the SIMMS RFQ Brochure

 

Download the SIMMS Request for Quote Feature Brochure